Bella Vista Track and Field & Cross Country Parent Booster Club - Meeting Minutes

November 13, 2006

Attendance: Dave Unterholzner, Michael Ayala, Steve Fagundes, Rita Fagundes,

Meeting began at 7:15 PM.

Secretary’s Report (Kathy Parker): Minutes were read and reviewed with the corrections to be Dave Unterholtzner should be corrected to Unterholzner, and Bronco Invitational date changed to October 14, 2006. Minutes were approved.

Member at Large: Jim Hartley was appreciative of $3000.00 for the Field of Dreams. Final workday is Sunday, November 19, 2006 at 1:00-5:00 PM. They well are putting down decomposed granite.

Treasurers Report (Michael Ayala): Michael gave report for October. Brought final copies of Articles of Incorporation and needs signatures. He will be submitting Articles of Incorporation and By-Laws to the State. The club has 27 month to submit these papers.

Vice President’s Report (Jacqui McCallister): No report

President’s Report (Steve Fagundes): Steve received an email from the Treasurer Lena Leis of the BV Booster club regarding a $3,000.00 donation for the “Field of Dreams”. We have $1,780.05 in the bingo account and we will donate that amount plus $1,219.15 to equal $3,000.00.

Coaches Report (Dave Unterholzner): Need to set up a date for Bronco card sales. Track starts February 10,2006. We start conditioning the last week in January.

There will be a track meeting in December to give out information and sign up athletes.

We have hired a sprint and hurdle coach. Her name is Trisha Frudden. We will do an interview for a throwing coach. The discus section is build and the display clock has been ordered.

Bronco Cross Country Invitational had 65 schools and was very successful.

We will have awards ceremony for the Cross Country in the library on December 1, 2006 at 6:00PM.

The track schedule is finalized and on the web site.

CAL Invitational is March 10, 2006:
Bronco Invitational is on March 24, 2006:
Distance Carnival is on April 28, 2006:
Division II is May 16 – 18, 2006.

Old Business: Website has been updated. Receipts have been taken care of. 501c Incorporation is in the process. A request for $5,000.00 has been changed to $3,000.00 and is being taken care of. The transition for the clubs bank account has been completed.

New Business: The club needs to send 10% of its net earnings in snack bar to BV athletics. The schedules for board meetings are as follows:

December 12, 2006 7:00PM
January 9, 2007 7:00 PM
February 13, 2007 7:00PM
March 13, 2007 7:00PM
April 10,2007 7:00PM
May 8, 2007 7:00PM
June 12, 2007 7:00PM

The club needs to establish some type of recruitment from Carnegie Middle School. Steve is going to talk to the principal to see if he can drum up some interest or see if we can start a cross country team there.

Meeting was adjourned at 8:25 PM

Respectfully submitted,

Kathy Parker

Secretary

September 7, 2006

Attendance: Steve Fagundes, Kathy Parker, Dave Unterholzner, Michael Ayala, Diane Lehman, Lynn Steed, Jacqui McCallister, Rita Fagundes

Meeting began at 7:15 PM.

Secretary’s Report ( Steve Fagundes): Minutes of June 20 Meeting were read and approved.

Treasurer’s Report (Michael Ayala): Michael reported no activity with the exception of a $6,000.00 fee for resurfacing and clean up of track. Michael discussed the following information.

Michael is looking into the incorporation to a nonprofit status. The new name of the club would be Bella Vista Track and Field & Cross Country Booster Club. This new name is reserved but will soon expire.

Michael is in contact with the IRS and submitted paperwork for our EID# (employer identification number). Our tax identification number has already been assigned.

The club does now officially exist as a non-profit organization, but the ID# is not activated. By–Laws will be written based on what was used by Coach Underholtzner and what is to be considered basic information.

Form #1023 to the IRS is filled out and Michael is waiting to file that form.

Member at Large Report (Jim Hartley): No report.

Vice-President’s Report (Jacqui McCallister): Jacqui spoke of selling wristbands for a fundraiser. She will look into price and color.

Coaches Report (Coach Unterholzner):Coach Unterholtzner spoke to Jim Luce and he will do the discus ring. He also spoke about extra inventory of T-shirts and has given some to the Physical Education department. There is 159 shirts left and in his possession, and is requesting that the club sell the remainder. Michael Ayala volunteered his wife and daughter for that position. The shirts should be sold during the Bronco Invitational and all Cal meets until they are gone. It was decided to name the booth “Vintage Wear” to make them more appealing.

Old Business: Steve Fagundes reported that all receipts have been taken care of. Coach U indicated that the web site has been updated. There are no requests for financial funds from the booster club.

Under a motion made and seconded and passed at the last meeting to place $6,000 from this year’s net income into a account earmarked for maintenance and upgrading of the track. The amount should have been $10,000.00. A motion was made and seconded and passed for the amended amount.

New Business: Steve Fagundes requested a snack bar for Cross Country Invitational to be held on October 14, 2007at Folsom High School.

Coach U would like approval for the purchase of T-shirts for the Cross Country Invitational. The cost is approximately $5.00 each. A motion was made by Kathy Parker and seconded by Jacqui McCallister and passed.

Election of Officers: Steve Fagundes-Acting President, Jacqui McCallister- Vice President, Michael Ayala-Treasurer, Kathy Parker-Secretary. A motion was made by Diane Lehman, and seconded by Dave Unterholtzner and all was agreed.

The next meeting will be held on Tuesday, October 10, 2006.

Meeting was adjourned at 8:45 PM.

Respectfully submitted,

Kathy Parker – Secretary.

May 9, 2006

Attendance: Lee Dorey, Dave Unterholtzner (Coach U), Rita Fagundes, Jacqui McAllister, Steve Fagundes, and Michael Ayala.

The meeting began at 7:11 PM.

Secretary’ Report (Steve Fagundes) - The April 18, 2006 minutes were read and approved.

Treasurer’s Report (Michael Ayala) – The report for April is attached. A motion was made and approved to pay for the lettering on the cross-country uniforms in the amount of $303.75. There was a discussion about paying for a pole vault pole that Jacquie bought. Michael bought a book on how to obtain a tax I.D. number and is now researching it.

Member at Large Report (Jim Hartley) – Jim Hartley was not present, but submitted his report by e-mail to President Lee Dorey. There was a discussion regarding the Athletic Booster Club and the signing of a letter to continue to be a part of them. July 31 is the deadline for financial statements to the athletic booster club.

Vice-President’s Report (Jacqui McAllister) – No report.

President’s Report (Lee Dorey) – There is a need for new people in the positions of president, vice president and two members-at-large. Possible people are Justin Farrabee, Peggy Stimson, Stan Parrish, Karen Robbins, Craig Harrison, Sue Petzold, and Collen Arrigo. There is a need to define the positions.

Coach’s Report – Coach U stated that we need to but chalk and a broom. We also need to re-stripe the track which will be about $6000. Coach U checked with a company. Motion was made not to exceed $7000 to re-stripe the track. It was seconded and passed. A motion was made to take all the bingo money and the booster club would fund the balance for a display clock. It was seconded and passed.

New Business – None.

Old Business- The “Taste of Fair Oaks” is June 2 from 5:00 to 9:00 and it involves watching cars on Mariposa. The club will get $500. Need 5 or 6 people. A motion was made to get plaques for Susan Brammer, Jeff Bailey, and Jim and Nancy Luse. It was seconded and passed. The awards ceremony will be May 31. A cake will be purchased from Costco as a thank you to the parents. A motion was made to get gift certificates for Deanna Hekeno for $100 and Evelyn Bejerano for $25. It was seconded and passed.

Meeting adjourned at 8:45 PM.

Respectfully submitted,

Steve Fagundes - Secretary

April 18, 2006

Attendance: Lee Dorey, Dave Unterholtzner (Coach U), Rita Fagundes, Diana Lehman, Jacqui McAllister, Steve Fagundes, and Michael Ayala.

The meeting began at 7:15 PM.

Secretary’ Report (Steve Fagundes) - The March 14, 2006 minutes were read and approved.

Treasurer’s Report (Michael Ayala) – The report for March is attached.

Member at Large Report (Jim Hartley) – Jim Hartley was not present, but submitted his report by e-mail to President Lee Dorey. He suggested that we participate in a “Taste of Fair Oaks” as a possible fundraiser. The event is scheduled for June 2^nd and we need 11 people to work as parking lot attendants at the Northridge Country Club. We would receive $500 for this effort. The membership present decided not to pursue this opportunity.

Vice-President’s Report (Jacqui McAllister) - She reported that the wrist bands were ordered, but she has not received any response from the company. Her calls to the company have gone to a disconnected phone number. A lengthy discussion ensued about the snack bar for the Bella Vista Distance Carnival scheduled for Friday, April 22^nd.

President’s Report (Lee Dorey) – He noted that the Bella Vista Track and Field & Cross Country Booster Club (Club) needed to be ready for the next “big” meets that are rapidly approaching – Bronco Distance Carnival and the Sacramento Meet of Champions. Lee pointed out that we needed some new Easy-Up Tents as we have not received our order from SpringCo (10’ x 20’ tent) and our other tents are in bad shape. A motion was made to purchase three (3) Easy-Ups (10’ x 10’ tents) not to exceed $300 each from Costco, it was seconded and passed unanimously.

Coach’s Report – Coach U indicated that he would like to purchase a display clock to link to the Finish Lynx System at a cost of approximately $4,200. This would allow the results to be seen directly by the spectators in the stadium press box. This will probably be purchased during the summer, once it is fully investigated.

New Business – The Bella Vista Athletics Booster Club (BVABC) is now requiring sub-clubs to be active in Bingo. Because Bella Vista Track and Cross Country Booster Club (BVTCCBC) uses the BVABC tax identification number for our accounts, a motion was made, seconded, and unanimously approved that the BVTCCBC treasurer would investigate the process of applying for our own Internal Revenue Service 501c(3) “non-profit” tax identification number. It was also approved that the treasurer spend up to $100 to purchase the necessary books and materials to apply for the tax identification number.

Meeting adjourned at 8:45 PM.

Respectfully submitted,

Steve Fagundes - Secretary

March 14, 2006

Attendance: Lee Dorey, Dave Unterholtzner (Coach U), Rita Fagundes, Diana Lehman, Jacqui McAllister, Steve Fagundes, Colleen Arrigo, and Michael Ayala.

The meeting began at 7:08 PM.

The February 7, 2006 minutes were read and approved.

Treasurer’s Report – Our treasurer Jeff Bailey has resigned. Thanks to Jeff for a job well done. Michael Ayala has volunteered to be the new treasurer and was approved for the position by unanimously.

The report for February is attached. The amounts for February are as follows. In checking there was a beginning balance of $2,986.97 and an ending balance of $2,976.97. In savings there was a beginning balance of $10,422.96 and an ending balance of $10,434.71. In Cash there was an ending balance of $0.00. And in the track maintenance fund there was an ending balance of $10,000.00

Member at Large (Jim Hartley) Report – Jim Hartley was not present, but submitted his report by e-mail to President Lee Dorey. He needs help recruiting parents for bingo. We are required to fill 26 positions during the season, so we need more parents to volunteer. With respect to the “Field of Dreams” a donation for hydroseeding all of the fields has been received.

Vice-President’s Report – Jacqui McAllister reported that the wrist bands have not been ordered.

President’s Report – President Lee Dorey noted that the Bella Vista Track and Field & Cross Country Booster Club (Club) needed to be ready for the next “big” meets that are rapidly approaching – Capital Athletic League Invitational, Bronco Invitational, Bronco Distance Carnival, and the Sacramento Meet of Champions. He also noted that Colleen Arrigo was taking over as our merchandise sales coordinator.

Coach’s Report – Coach U reported that a possible candidate for the sprint coach position has been found. He will try to contact the person and set up an interview in the next few weeks. Bronco Card sales have been moved to later in the year – sometime before spring break. Coach U indicated that he would like to purchase a display clock to link to the Finish Lynx System at a cost of approximately $4,200. This would allow the results to be seen directly by the spectators in the stadium press box.

Meeting adjourned at 8:51 PM.

Respectfully submitted,

Steve Fagundes

Secretary

February 7, 2006

Attendance: Lee Dorey, Dave Unterholtzner (Coach U), Rita Fagundes, Diana Lehman, Jacqui McAllister, and Steve Fagundes.

The meeting began at 7:05 p.m.

The Janaury 10, 2006 minutes were approved as amended.

Treasurer’s Report – Our treasurer Jeff Bailey has resigned. Thanks to Jeff for a job well done. We need to recruit a new treasurer, preferably someone with accounting experience.

The report for January is attached. The amounts for January are as follows. In checking there was a beginning balance of $5,213.94 and an ending balance of $3,211.97. In savings there was a beginning balance of $10,409.95 and an ending balance of $10,422.96. In Cash there was an ending balance of $0.00. And in the track maintenance fund there was an ending balance of $10,000.00

Checks were written for: (1) $564.00 to BV Football Boosters for our share of snack bar refrigerator purchase (negotiated by Lee Dorey); (2) $850.25 to BV Athletics for 10% of snack bar receipts; (3) $527.98 to Hoofers Welding for discus cage work; (4) $129.74 to Coach U for reimbursement of expenses for “Round-Up” and sprinklers; and (5) $100.00 to Jeff Bailey for reimbursement $100 Starbucks gift card purchased for Fire Station 32 personnel who cleaned the track. A deposit was also made for $170.00 for income generated from the sale of cross country t-shirts and sweatshirts at the cross country awards banquet in November and $13.01 for interest earned.

Vice-President’s Report – None.

President’s Report – President Lee Dorey noted that the Bella Vista Track and Field & Cross Country Booster Club (Club) website needed to be updated. Potential updates were discussed and Coach U agreed to make the appropriate changes which included updating the meeting minutes. Steve Fagundes (secretary) will send the updated “meeting minutes files” to Coach U for putting on the website. Lee Dorey also emphasized the need for additional volunteers to assume leadership positions in the Club and to just get involved. The Club has been very successful in the three years it has been in existence, but it could go to the “next level” if we could get more involvement. Extensive discussion ensued and our initial effort will be to contact all track and field parents by phone and e-mail to get them to the mandatory February 15^th Parent Meeting. Lee Dorey and Diana Lehman will be in charge of contacting the parents. Coach U will also be sending a “flyer” home with each athlete announcing the meeting. We will also be keeping track of volunteer hours and recognizing the outstanding parent volunteers at the track and field awards banquet.

Coach’s Report – Coach U reported that the new/temporary discus was nearing completion. Jim Luse did an outstanding job in constructing the discus ring donating all of his construction equipment for the concrete work. Clay Taft continued his efforts on constructing the steel pole and netting system for the discus ring area and Bob Dennison used his equipment to drag and seed the landing sector area. Coach U also requested reimbursement for $193.00 for locks to keep the steel poles from being stolen and $62.31 for Clay Taft to pay for hardware and pulleys for the steel pole and netting system. Reebok will also be providing caps and t-shirts to the volunteers for the Bronco Track and Field Invitational and Reebok bags to the outstanding athletes at the meet.

Old Business – Jacqui McAllister suggested that the Club purchase 1,000 wristbands in various school related colors – 500 would read “Track and Field” and 500 with “Field and Track”. Lee Dorey made a motion to purchase 1,000 of the wristbands at $0.70 per wristband to be sold for $2.00 for a total not to exceed $1,000 (including shipping). Jacqui McAllister seconded the motion and it was passed unanimously.

New Business – Coach U indicated that he would like to purchase a WiFi System for the Finish Lynx System at a cost of $1,700. This would allow the results to be transmitted directly to the stadium press box. This will not happen this year as he has not had time to thoroughly investigate the purchase. He is also purchasing new Reebok shorts and singlets for the boy’s team through the BV Track Club school fund.

SPECIAL MEETING TO ASSESS OUR READINESS FOR THE UPCOMING “BIG MEETS” WILL BE HELD ON MARCH 1^ST AT THE TRACK FOLLOWING THE “BLACKA DN RED” INTRASQUAD MEET.

The next meeting will be held on March 14, 2006 at 7:00 PM at Coach Fagundes’ home. The subsequent meetings will be April 11, May 9, and June 13.

Meeting adjourned at 8:35 PM.

Respectfully submitted,

Steve Fagundes

Secretary

January 10, 2006

Attendance: Lee Dorey, Dave Unterholtzner (Coach U), Rita Fagundes, Jim Hartley, Diana Lehman, Jacqui McAllister, and Steve Fagundes.

The meeting began at 7:06 p.m.

The November 08, 2005 minutes were approved as read.

Treasurer’s Report – The report for November and December is attached. The amounts for December are as follows. In checking there was a beginning balance of $5,708.94 and an ending balance of $5,213.94. In savings there was a beginning balance of $10,396.95 and an ending balance of $10,409.95. In Cash there was an ending balance of $0.00. And in the track maintenance fund there was an ending balance of $10,000.00

A lengthy discussion ensued as to how much the Bella Vista Track/XC should contribute for our part of the stadium snack-bar refrigerator. Jacqui recommended that our portion of the refrigerator should be proportional to what we make from the snack bar compared to what other sports (e.g., football, lacrosse) make. Lee Dorey will negotiate this with the football team boosters club. Jim Hartley suggested that $10,000 from the track maintenance fund be put into a certificate of deposit. He will investigate this. Coach U submitted receipts for track and field maintenance - Roundup weed killer and a sprinkler for the new/temporary discus area. He also provided money for t-shirts and sweatshirts sold at the cross country banquet in the November. We need to get a gift card to Starbcucks for the local fire house (Fire Station 32) who came out to wash the track. This will be presented to the fireman with a thank you letter printed on Bella Vista High School stationary. Motion was made by President Lee Dorey, seconded by Jim Hartley, and unanimously approved by attending members to purchase a $100 gift certificate for Starbucks for the Fire Station 32.

Member at Large (Jim Hartley) Report – Based on discussions at the Bella Vista Athletic Boosters Club (BVABC) meeting the school parking lot is to be repaved this summer. Issue of steroids came up – steroid use of campus. There will be a spring sports meeting on Wednesday, February 15^th. He presented the future plans of “Field of Dreams” and the Bella Vista Athletic Boosters Club is now looking for resources to advance the plan. Monday, February 13^th is the next Bella Vista Booster Club meeting. Jim has also begun calling cross-country parents to work bingo for cross-country and track and field.

Vice-President’s Report – Jacqui McAllister needs to know how much to spend on souvenir wristbands. Coach U has contacted Reebok (official sponsor of the Bella Vista High School Track and Field Invitational) about this, but has not heard back from their local representative.

President’s Report – None

Coach’s Report – Coach U reported that the new/temporary discus area was renovated by a construction contractor for $495, who gave us a break and did more work than expected. We are proceeding with the completion of the discus area which would include the construction of a new cement ring and discus cage and planting of the grass landing area. Coach U is also interviewing a new sprint coach.

Old Business – None

New Business – We are looking for a stronger volunteer base for the next track season. We need to think of such things as a volunteer coordinator, a fund raising committee, snack bar coordinator, and a bingo coordinator. A suggestion was made to make a summary of new committees and duties involved. A community outreach committee is needed to help subsidize the track program. We also need to establish a date for Bronco Card sales. Coach U will look into this. Jacqui McAllister needs to order wrist bands and a motion was made and passed to spend $300 for this purpose. She will check out the options available for wrist bands.

The next meeting will be held on February 7, 2006 at 7:00 PM at Coach Fagundes’ home. The subsequent meetings will be March 14, April 11, May 9, and June 13.

Meeting adjourned at 8:43 PM.

Respectfully submitted,

Steve Fagundes

Secretary

November 8, 2005

Attendance: Lee Dorey, Dave Unterholtzner, Rita Fagundes, Jeff Bailey, and Steve Fagundes.

The meeting began at 7:09 p.m.

The October 11, 2005 minutes were approved as read.

Treasurer’s Report – The report is attached. In checking there is a beginning balance of $4,423.88 and an ending balance of $5,436.10. In savings there is a beginning balance of $20,371.40 and an ending balance of $10,384.39. In Cash there is an ending balance of $131.00. And in the track maintenance fund there is an ending balance of $10,000.00

Vice-President’s Report – Jacquie reported that it was time to order the NORCAL antennae toppers and wristbands. They need to be generic to sell. They could have something to do with track or cross- country. Jacqui will look into it. Dave said to check CAFÉ.PRESS. com or other websites.

President’s Report – He received a thank you for participating in the “Safe Halloween”. It was a good event. Next week is the Athletic Booster meeting. We still need to discuss our share of the refrigerator. We are willing to go up to $1000. It will be shared with football and lacrosse. The Athletic Booster meeting will focus on the “Field of Dreams. We are responsible for 26 bingo shifts.

Coach’s Report – Rita reported that the last meet will be in November and that the awards ceremony will be November 15. We will try and sell t-shirts. Dave reported that the canopy should be in soon but that the cost is still unknown. “Springco” and “Bella Vista” will be on it. He has been working on the track and would like to be reimbursed for the “Round-up”. A motion was made to reimburse him for it, as well as to purchase grass seed and a sprinkler, in the amount of $250. It was seconded and passed. He will be meeting on Sat. at 11:00 with the contractor to clean up the discus area. He will be given a quote on how much it will cost at that time. He will e-mail us to let us know.

Old Business – see President’s Report.

New Business – We are looking for a stronger volunteer base for the next track season. We need to think of such things as a volunteer coordinator, a fund raising committee, snack bar coordinator, and a bingo coordinator. A suggestion was made to make a summary of new committees and duties involved. A community outreach committee is needed to help subsidize the track program. We will reduce the price of the t-shirts from $15 to $10. The sweatshirts will be reduced from $30 to $20. We also need to put up a sign around the track to use the outside lanes and contribute to the track.

The next meeting will be held on Jan. 10, 2006 at 7:00 at Coach Fagundes’ home. The subsequent meetings will be Feb. 7, Mar. 14, Apr. 11, May 9, and Jun. 13. Meeting adjourned at 8:25.

Respectfully submitted,

Steve Fagundes

Secretary

October 11, 2005

Attendance: Lee Dorey, Dave Unterholtzner, Rita Fagundes, Diana Lehmann, Jim Hartley, and Jeff Bailey.

The meeting began at 7:08 p.m.

The September 20, 2005 minutes were approved as read.

Member at Large – Jim attended the Booster Club meeting. They invited anyone to come to the next meeting to talk about the “Field of Dreams”, in particular the completion of it. Nov. 14 is the next meeting. They need some information from us to complete taxes. We need to decide what to pay as our share of the refrigerator. Jim will continue to attend. Jim needs a roster of cross-country members with their phone numbers.

Secretary’s Report - Rita had a list of workers for “Safe Halloween Night.”

Treasurer’s Report – The Reebok check has not bee cashed. Dave will check into it. We still need to set up a track maintenance account and one for the pole vault expenses. $10,000 of $20,000 needs to be redirected to it. We still need to finalize last year’s expenses. Jim thinks we should have a certain amount set aside for uncommitted funds to “fund” a season. We need a plan for our money and we need to work toward this goal.

Coach’s Report – Dave has gotten the Division II track finals. They will be held at Bella Vista at the end of May. We need to make the commitment to upgrade the discus ring for the meet. He will probably need funds from the Booster Club. He will need $600 on poles and $1800 for a net. We will need another sprint coach. He will need a 10-foot ladder.

Old Business – There was talk about what to get for the snack bar.

The next meeting will be held on Nov. 8, 2005 at 7:00 p.m. – Coach Fagundes’ home.

Meeting adjourned 9:00 p.m.

Respectfully submitted,

Steve Fagundes

Secretary

September 20, 2005

Attendance: Lee Dorey Dave Unterholtzner, Jeff Bailey, Rita Fagundes, Steve Fagundes, Jim Hartley.

The meeting began at 7:19 p.m.

The April 5, 2005 minutes were approved as written. Motion was made and seconded to approve the minutes. Motion carried.

Secretary’s Report – We thanked Susan Brammer by e-mail for being our secretary. She retired after one and half years. We need to think about a gift for retiring members. Steve has agreed to be secretary. It was voted and approved that Steve be the secretary.

Treasurer’s Report – The treasurer’s report is attached. Jim had questions about the track maintenance account. He feels it needs to be separated out and another line item account made for it. It is supposed to be $5000. A motion was made to transfer $10,000 from checking to savings. It was voted on and carried. Dave needed a check for Steve. It was for $25.42 for supplies for the camera. A check for $450 needs to be made out to Reebok for the t-shirts for the cross-country invitational. There was a discussion about our future expenses. It was discussed that a commitment needs to be made to help pay for the refrigerator in the snack bar. The total cost of it is between $2500 and $2600. We need to finalize what are share is. Dave will check into it. We also need to determine what we owe to the Athletic Booster Club for the snack bar. We need to eventually step up and help pay for the electrical problems at the snack bar. Dave asked for a donation for Jared Graham whose family was caught in Katrina. Dave would get a card. Jim suggested $250. A motion was made and seconded. Motion carried.

Member at Large – Jim will act as bingo coordination for track.

Vice President’s Report – No report.

President’s Report – Lee Dorey talked about the Athletic Booster Club relationship. We need to send a representative to the BV Athletic Booster Club each month. Jim Hartley volunteered to attend the monthly Booster Club meetings.

Coach’s Report –

Coach U – Dave made a motion that an amount not the exceed $1000 be put up for an EZ-up. It was voted on and carried. He mentioned a possible fund-raiser could be found at CAFEPRESS.com. It is a website that will make whatever products you want. Rose will look into it.

Rita Fagundes- The booster club will help set up the snack bar at the Oct. 15 BV Invitational. Steve will find out what is available in the way of tables, etc.

Old Business – It was suggested that in order to get more parents to the booster club meetings that a flyer be created. It would be handed out to the parents at the meets. The meetings would be on Oct. 11, Nov. 8, Jan. 10, Feb. 7, Mar. 14, Apr. 11, May 9, and Jun. 13.

New Business – Jim said that the “Safe Halloween Night” will be held at Bella Vista on Oct. 29. We will be selling hot dogs, drinks, etc. Rita will call for volunteers.

The next meeting will be held on Oct. 11, 2005 at 7:00 p.m. – Coach Fagundes’ home. Meeting adjourned at 9:00.

Respectfully submitted,

Steve Fagundes

Secretary

April 5, 2005

Attendance: Lee Dorey, Dave Unterholtzner, Jacqui McAllister, Rita Fagundes, Jim Hartley, Justin Farrabee

The meeting began at 7:00 p.m.

The March 8, 2005 minutes were to be amended and Jeff Hartley was to be changed to Jim Hartley.

No reports. The focus of the meeting was on the Bronco Invitational, the Distance Carnival, and the Sacramento Meet of Champions.

The next meeting will be held May 10, 2005 at 7:00 p.m. – Coach Fagundes’ home.

Meeting adjourned at 8:25 p.m.

Respectfully submitted,

Steve Fagundes

Secretary

March 8, 2005

Attendance: Lee Dorey, Susan Brammer, Jeff Bailey, Dave Unterholtzner (Coach U), Rita Fagundes, Jacqui McAllister, and Jeff Hartley.

The meeting began at 7:10 p.m.

The February 9, 2005 minutes were approved as written. Motion was made by Jim Hartley and seconded by Jeff Bailey to approve the Minutes. Motion carried.

Secretary’s Report – None given.

Treasurer’s Report –The Account Summary for February 2005 was reviewed and discussed. The balance in our accounts is approximately $11,230.00. Inventory was completed on February 11, 2005 by Susan Brammer and Jim Bailey. The total retail value of our merchandise is $3.250.00. At the spring sports meeting, $145.00 worth of merchandise was sold. The 12/31/04 balance sheet was received and reviewed. Our assets total $19,587.00. Jeff stated that he will be available less in the next few months due to work commitments.

Vice President’s Report – Ken Parker will be in charge of the BBQ for the Cal & Bronco Invitationals. A BBQ is still needed. Jim Hartley made a motion to purchase a BBQ in an amount not to exceed $250.00. Seconded by Jeff Bailey. Motion carried. Jeff Bailey made a motion to purchase 2 large ice chests for track and field purposes in an amount not to exceed $130.00. Seconded by Jim Hartley. Motion carried. The volunteer sign-up board was discussed. Many spots still need volunteers!

President’s Report – None given.

Old Business – Jim Hartley discussed the sale of BV Track merchandise at the Cal Invitational. Coach U stated that a pole vault cover is being purchased.

New Business – Jamba Juice will be available at the Bronco Invitational. Lee Dorey will contact Java Catering to also be available at the Bronco Invitational.

Coach’s Report-

Rita Fagundes – We now have an Awards Party Coordinator. On Tuesday, May 10^th is a Carnegie Middle School Track Meet and we will need to have a snack bar.

Coach U – A battery back-up was purchased along with additional supplies needed for the Finish Linxx in the amount of $114.19. A laser printer cartridge is needed. Rita Fagundes made a motion to purchase a laser printer cartridge in an amount not to exceed $250.00. Seconded by Lee Dorey. Motion carried. Ad sales for Bronco Invitational and Meet of Champions?? An announcement will be made asking for a volunteer group to help with the ads. Bronco card sales are March 10^th -17^th. Lee Dorey will call Embroid Me to see about purchasing baseball caps to sell. The plaques that were purchased will be installed on Thursday.

The next meeting will be held on April 12, 2005 at 7:00 p.m – Coach Fagundes’ home.

Meeting adjourned at 8:40 p.m.

Respectfully submitted,

Susan Brammer

Secretary

February 8, 2005

Attendance: Lee Dorey, Susan Brammer, Jeff Bailey, Dave Unterholtzner (Coach U), Rita Fagundes, and Amy Casias.

The meeting began at 7:10 p.m.

The January 9, 2005 minutes were approved as written. Motion was made by Rita Fagundes and seconded by Jeff Bailey to approve the Minutes. Motion carried.

Secretary’s Report – Jeff Bailey and Susan Brammer will do inventory of BV Track merchandise on February 11^th.

Treasurer’s Report –The Account Summary for January 2005 was reviewed and discussed. We have approximately $11,452.00 in our accounts.

Vice President’s Report –None given. Jacqui McAllister will be coordinating the schedule for the Snack Bar.

President’s Report-. Lee attended to Bronco Booster Athletic Club Meeting on February 7th and reported the following:

Auto Expo car sales on the BV parking lot on Saturdays and Sundays was discussed as a fundraiser.
The Craft Faire will be on April 19^th.
Monte Carlo night will be in October
Bingo needs more core workers - $3.25 per hour for each volunteer.
The Siren Football game will be at Foothill High School this year.
A master planning calendar of events will be established.
Code of Ethics should be established for each sport.

Jim Hartley (Membership Chair) stated that he has made many phone calls to recruit parent volunteers.

Coach’s Report-

Rita Fagundes is compiling a list of volunteer jobs that are needed at each meet. The Sierra Race Walk Club may possibly help at meets.

Coach U – Rose Hartley will be Merchandise Chair. Reebok is sponsoring the Bronco Invitational. We will be getting 100 team t-shirts and 50 bronco t-shirts for the event. Coach U made a motion to purchase t-shirts in an amount of no more than $900.00 for the Bronco Invitational. Seconded by Rita Fagundes. Motion carried. Coach U made a motion to purchase a battery back-up to support the Finish Linxx at an amount of no more than $100.00. Seconded by Jeff Bailey. Discussion held. Motion carried. A stipend for Ken Hansen (Sprint Coach) was discussed. Coach U will talk to Chris Annoni about the batteries that are leaking in the golf cart. The lane gate has been taken in to be repaired. The Bronco Card Sale Blitz will be March 7-17^th.

End of the season awards party coordinator is needed.

Parent meeting is February 16^th .

Snack Bar, Publicity and Advertising Chairs are still needed.

The next meeting will be held on March 8, 2005 at 7:00 p.m – Coach Fagundes’ home.

Meeting adjourned at 8:30 p.m.

Respectfully submitted,

Susan Brammer

Secretary

January 9, 2005

Attendance: Jim Hartley, Lee Dorey, Susan Brammer, Jeff Bailey, Jacqui McAllister, Steve Fagundes, and Dave Unterholtzner (Coach U).

The meeting began at 7:10 p.m.

The November 9, 2004 minutes were approved as written. Motion was made by Jim Hartley and seconded by Jeff Bailey to approve the Minutes. Motion carried.

Secretary’s Report – None given.

Treasurer’s Report –The Account Summaries for November and December 2004 were reviewed and discussed. We have approximately $11,227.39 in our accounts. Jacqui McAllister will see if she still has receipts from the Cross Country season. Inventory will be done soon to determine our assets. Susan Brammer and Jeff Bailey will have it done by February 8^th.

Vice President’s Report – There will be a parent meeting for track on February 16, 2005. Jacqui McAllister would like a master list of all the parents to be used when calling for volunteers. Jim Hartley (member-at-large) stated that he would like to help with membership and coordinate with Jacqui and Rita Fagundes the volunteer sign-ups. Motion was made by Jeff Bailey and seconded by Jacqui McAllister to make Jim Hartley the Membership Chairperson. Motion carried. Coach U will e-mail track roster to Jim Hartley. A list is to be developed of the areas we need help: Ads, bronco card sales, BV track merchandise, chairpersons, snack bar purchaser… We still need the following chairpersons: Snack Bar Co-Chairperson, Publicity Chairperson, and Advertising Chairperson. We will have a Snack Bar at Bella Vista on the following dates: March 9,12,16,30, April 9, 20, 27, and May 12^th.

President’s Report-. Lee attended to Bronco Booster Athletic Club Meeting on January 8^th and reported the following:

A used car lot on the BV parking lot on Saturdays and Sundays was discussed.
The Craft Faire will be on April 19^th.
Monte Carlo night will be in October
Bingo is doing well.
The Treasurer’s Report was shared

Coach’s Report- Coach U has hired a new Sprint/Hurdle coach to assist Coach Haynes. His name is Ken Hansen. A stipend will be needed. Coach U stated that budget cuts will probably occur this year. Finish Linxx will be used this season. A lane gate was damaged and needs to be welded. Coach U will take it to get repaired.

Agenda topic for next meeting – Wish List.

The next meeting will be held on February 8, 2005 at 7:00 p.m – Coach Fagundes’ home.

Meeting adjourned at 8:35 p.m.

Respectfully submitted,

Susan Brammer

Secretary

November 9, 2004

Attendance: Susan Brammer, Jeff Bailey, Lee Dorey, Dave Unterholzner (Coach U), Rita Fagundes.

The meeting began at 7:10 p.m.

The October 12, 2004 minutes were approved as written. Motion was made by Jeff Bailey and seconded by Rita Fagundes to approve the Minutes. Motion carried.

Secretary’s Report – None given.

Treasurer’s Report – The Account Summary for October 2004 was reviewed and discussed. We have approximately $13,000.00 in our accounts. Additional monies for clothing and pole vault cover were received tonight. Rita Fagundes presented an invoice to be paid for $2,499.59 for new uniforms. She presented another invoice to be paid for $352.02 for the silk screening and embroidering of the uniforms. Lee Dorey presented a check in the amount of $951.90 from the BV Athletic Booster Club for money earned primarily through Bingo.

Vice President’s Report –None given.

President’s Report – Lee Dorey attended the Athletic Booster Club Meeting and reported the following: Veterans will get into the Friday night Football Game free. Bids are being accepted for the field maintenance contract. Core workers for Bingo are still needed. There will be a Winter Sports meeting on Nov. 17^th in the Big Gym. There will be a Spring Sports meeting on Feb. 16^th, 2005 in the Big Gym.

Coach’s Report –

Coach U – He is working with a parent to sell program ads for the Bronco Invitational, Meet of Champions and the Website. Reebok will possibly sponsor the Bronco Invitational. Finish Linxx is here – He is learning to use it! Another hurdle cart was ordered today. December 8^th is the Track info meeting.

Continuing Business – None given.

Next Meeting will be on January 11^th,2005 at 7:00 p.m. – Coach Fagundes’ home.

Meeting adjourned at 8:05 p.m...

Respectfully submitted,

Susan Brammer

Secretary

October 12, 2004

Attendance: Susan Brammer, Jeff Bailey, Lee Dorey, Dave Unterholzner (Coach U), Rita Fagundes.

The meeting began at 7:20 p.m.

The September 21, 2004 minutes were approved as written. Motion was made by Jeff Bailey and seconded by Rita Fagundes to approve the Minutes. Motion carried.

Secretary’s Report – None given.

Treasurer’s Report – The Account Summary for September 2004 was reviewed and discussed. Over $8,000.00 was spent last month. A check in the amount of $989.15 to Embroid-Me (t-shirts/sweatshirts) to be written.

Vice President’s Report –None given.

President’s Report – Lee Dorey attended the Athletic Booster Club Meeting and reported the following: Homecoming Game is October 22, Homecoming Dance is October 23. There will be a Halloween event with the Fair Oaks Chamber at Bella Vista. Alternate fundraisers were discussed, and October 29, 2005 Monte Carlo night was discussed. Lee thanked Jim Hartley and Jacqui McAllister for their help with parking at the Craft Faire. Lee showed new shirts/sweatshirts that were recently ordered. The prices will be as follows: $15.00 – t-shirts, $30.00 – sweatshirts, and $10.00 - hats.

The breakdown is as follows:

Kids t-shirts (36 total) = 12 small, 12 medium, 6 large and 6 extra large.

Adult Booster t-shirts (12 total) = 6 large, 6 extra large

Sweatshirts (24 total) = 10 small, 10 medium, 4 large

Hats (12 total)

Coach’s Report –

Rita Fagundes - The uniforms are here, but the silk screening still needs to be done. There were a few questions regarding the invoice – Steve Fagundes will look into it and present new invoice at the next meeting. Bronco Invitational discussed.

Coach U – He will be interviewing coaches for Track shortly. Finish Linx purchase was discussed. The Bronco Distance Carnival will be in the spring. There will be high school and junior high school divisions.

Continuing Business – None given.

Next Meeting will be on November 9^th at 7:00 p.m. – Coach Fagundes’ home.

Meeting adjourned at 8:20 p.m...

Respectfully submitted,

Susan Brammer

Secretary

September 21, 2004

Attendance: Susan Brammer, Jeff Bailey, Lee Dorey, Dave Unterholzner (Coach U), Rita Fagundes, Jim Hartley.

The meeting began at 7:15 p.m.

The August 3, 2004 minutes were approved as written. Motion was made by Jeff Bailey and seconded by Coach U to approve the Minutes. Motion carried.

Secretary’s Report – None given.

Treasurer’s Report – The Account Summary for August 2004 was reviewed and discussed. The total dollar amount in our checking and savings accounts is approximately $20, 145.00. Reimbursement Request Forms were passed out to use for expenditures. A check was received from Steve’s Pizza for $98.50 (not included in balance). Jeff Bailey was unable to find any two-way radios. Coach U may have some that could be donated for us to use.

Vice President’s Report –None given.

President’s Report – Lee Dorey stated that 48 t-shirts, 24 hooded sweatshirts and 12 hats have been ordered from Embroid-Me for a cost of $1,073.17. The BV Booster Club would like to put clothing in our new storage bin. Discussion held. The Craft Faire will be on Oct. 2^nd. We need volunteers to help with parking (8-12 am and 12-4 pm – 2 shifts, 6 parents needed).

Coach’s Report –

Rita Fagundes stated that the uniforms ordered are here. The cost is approximately $2,400.00 for 24 sweat outfits and 14 shorts. Screening still needs to be done. Total amount will not exceed $3,000.00. Snack bar volunteers are needed for the Bronco Invitational on Oct. 16^th.

Coach U made a motion to give gift certificate to Jolene H. (for her work at the Invitational) in the amount of $25.00. Seconded by Jim Hartley. Discussion held. Motion carried. Finish Linxx will cost $9,500.00. It would be for our use and also to rent out in the future. $4,500.00 to be used from the Bronco Track Club (Student Body Account) and $5,000.00 to be used from our Booster Club account. Coach U made a motion to pay $5,000.00 for Finish Linxx. Seconded by Jim Hartley. Discussion was held and Jeff Bailey stated that we have adequate funds in our account. Some questions that came up: Is insurance needed? Liability issues? Does it have a warranty? Motion carried.

Continuing Business – Snack Bar for Bronco Invitational needs to be set up.

Next Meeting will be on October 12^th at 7:00 – Coach Fagundes’ home.

Meeting adjourned at 9:10 p.m.

Respectfully submitted,

Susan Brammer

Secretary

August 3, 2004

Attendance: Susan Brammer, Jeff Bailey, Lee Dorey, Dave Unterholzner (Coach U), Rita Fagundes, Jim Hartley. Steve Fagundes and Jacqui McAllister

The meeting began at 7:10 p.m.

The June 14, 2004 minutes were approved as written. Motion was made by Rita Fagundes and seconded by Jacqui McAllister to approve the Minutes. Motion carried.

Secretary’s Report – None given.

Treasurer’s Report – The Financial Statements for the period from 1/04 to 6/04 were reviewed and discussed. The total profit was $9,047.78. The Account Summary’s for June 2004 and July 2004 were also reviewed and discussed. The total dollar amount in our checking and savings accounts is approximately $20, 500.00. Motion was made by Jeff Bailey and seconded by Jim Hartley to provide $385.00 (10% of snack bar profit) paid to the BV Athletic Dept. to cover the annual maintenance. Discussion held. Motion carried. Jeff Bailey requested that approximately $8,000.00 be moved from the checking account to the savings account.

Vice President’s Report – Jacqui McAllister talked to a representative from In-N-Out Burger about possibly providing food for the Spring Track Banquet. In-N-Out would need at least 300 burgers to be sold, which would be difficult. It was suggested to have a potluck at the spring Track Banquet instead of a BBQ.

President’s Report – Lee Dorey attended the Athletic Booster Club Meeting and the following was discussed: Bingo has always been a primary fundraiser in the past and it is no longer as profitable. It was approved to pay volunteers $2.19 per hour for the 2004/2005 school year to be paid to the various sports programs. A proposal was made to help with the final payment of the snack bar. It was suggested that football pay $3,500.00, Track pay $2,000.00 and Lacrosse pay $1,000.00. Jim Hartley made a motion to pay $2,000.00 (taken from approximately $2,788.73 in bingo acct) payable to the BVAthletic Booster Club to pay off our portion of the snack bar and to deposit remaining balance (approximately $788.73) in our account. Discussion held. Seconded by Jeff Hartley. Motion carried. Fundraising ideas were also discussed. There was a discussion about obtaining a Tax ID number. Lee will speak with Joe Spagnoli (Fair Oaks Chamber of Commerce) about it.

Coach’s Report – Rita Fagundes has looked into purchasing uniforms (hooded sweatshirts and unlined pants) for Cross Country. It would cost approximately $3,000.00 for 40 uniforms. Rita Fagundes made a motion to purchase uniforms for Cross Country in an amount not to exceed $3,500.00 if Cross Country can support the cost with donated funds and ask for a suggested donation of $10.00 for each uniform. Discussion held. Seconded by Jeff Bailey. Motion carried. The Girls’ Cross Country team raised $126.00 for uniforms from a Car Wash. Distance for Dollars supporter donations is being accepted. Cross Country Camp is next week in Lake Tahoe. Nine athletes will be attending. The Cross Country course in Folsom (above the Folsom High School Track) is being built. Steve Fagundes would like to see a workday to get the track ready for the Cross Country season.

Coach U discussed the following:

Storage bin cost is $3,200.00. Splitting the cost with the Football Dept. was discussed. Lee will speak to Chris Annoni. Coach U made a motion to spend up to $3,200 (and try to get Football Dept. to also donate funds) for a storage bin. Seconded by Rita Fagunded. Motion carried.
Cross Country T-shirt designs were shown.
Pole Vault Top Pad is not needed at this time.

Jim Hartley made a motion to set aside $5,000.00 each year for track resurfacing. Seconded by Jeff Bailey. Motion carried.

Verbiage for signs to be put around the track for those in the community that use the track was discussed.

Jeff Bailey made a motion to purchase 2 way radios for $630.00. Seconded by Jim Hartley. Motion carried.

Next meeting will be on September 14^th at 7:00 - Coach Fagundes’ Home.

Meeting adjourned at 9:45 p.m.

Respectfully submitted,

Susan Brammer

Secretary

June 14, 2004

Attendance: Lee Dorey, Jacqui McAlister, Jeff Bailey, Jim Hartley, Dave Unterholzner (Coach U), Rita Fagundes, Steve Fagundes

The meeting was called to order at 7:15pm by Lee Dorey.

The May 11 meeting minutes were stated to have been reviewed on the www.bvtrack.com website by several of those present; based on this review, they were moved for acceptance by Lee Dorey, and seconded by Coach U. Motion carried.

Secretary’s Report. Susan Brammer being absent, there was no Secretary’s Report.

Treasurer’s Report. Jeff distributed a Financial Statement, May-04, showing Cash-on-hand balance of $1,112.90 and a value of All Accounts of $24,931.56. Remaining expenses and checks to be received were discussed, with a stated commitment to close the books on this season before the next Booster Club meeting. Jeff offered a form to be used in the future for requesting reimbursements; Coach U offered to post it on www.bvtrack.com. Checks issued 6/14/04 to cover expenses: to Jacqui for snack bar expenses reimbursement; to the Football Booster club for 60/40 card split; and to the Athletic Dept. for the 2002-03 snack bar expenses. Jeff will compute the 03-04 expenses following closing of season books. Final check from Steve’s Pizza ($100) for 5/13 night not yet received, Jim to track down.

Vice President’s Report. Jacqui suggests that next year a Head BBQ person should be assigned. She also has leftover beverages from the Snack Bar; athletes in summer workouts or fundraisers to receive them. Two volunteers were identified for next year Snack Bar help: Jackie Kaufman and Daphne Harmon.

President’s Report. Lee stated emphatically how much he appreciated the hard work of parent volunteers this year, and expressed unbridled optimism for the prospects of future BV track teams.

Coaches’ Reports. Coach Fagundes presented a form for Cross-Country athletes to sign up supporters for the “Distance for Dollars” program. This would raise funds for meet entry fees, new uniforms, and other equipment. She has interviewed 11 candidates for Team Captains, intends to select 4 (2 each, M/F). Running Camp will be held August 9 – 13, 2004, with a tentative cost of $90 per athlete; $30 deposit due July 30. A Minimum of 12, Maximum of 16 sought for the Camp. Saturday October 16 will be the Bronco Cross-Country Invitational, to be held at the new Sectional Course (under construction) behind Folsom HS. Volunteers may be needed to help complete the course. A “Meet Under the Lights” was suggested, if a date could be found, to raise funds in the Fall.

Coach U suggested more T-shirts, visors and sweatshirts be made for Cross-Country (Dave and Lee to work on this). Coach U identified that $2200 had been allocated to Track & Field by the Athletic Club (Lee will research and report on its status). Coach U reported that the Sacramento Meet of Champions produced $1000, $205 in checks already received, $795 to be received from Jerry Coleman. Coach U says Clay Taft is projecting $500-600 in summer income from summertime workouts, for use to cover future pole vault upkeep and expenses. Jacqui moved that a separate line item be kept by the treasurer for funds received this way, Coach Fagundes seconded; motion carried.

Continuing Business. Coach U offered these priority expenditures and estimated budgets for the upcoming track season:

· Finish Links ($9800 minus discount, Dave to negotiate)
· 40 storage bin ($2200, Dave to find and negotiate)
· Walkie Talkies ($600, Jeff to select)
· Cross-Country Uniforms ($3000, Coach Fagundes to manage)
· Pole Vault Top Pad ($2200, Dave to work with Clay Taft)
· 6 to 8 more Hurdle Carts (>$2000, Dave to negotiate and acquire)

New Business. Spring Banquet: Jacqui suggested that the 2005 Banquet be catered by In-N-Out Burger, with potluck dessert and beverages; meals would be purchased by attendees.

2004-05 Officers: no new nominations were received to contest the current slate of officers (Lee – President, Jacqui – Vice President, Susan – Secretary, Jeff – Treasurer). Jim moved that this slate be re-elected, Dave seconded. Motion carried.

Increasing Parent Participation: Cross-Country team is considering dividing team into four balanced squads, and accumulating points for attendance, parental involvement, meet performance, and fund raising; the winning squad would receive individual gift certificates.

Final Summer Booster Club meeting scheduled for August 3, 2004 at 7pm.

The meeting was adjourned at 8:57pm.

Respectfully submitted,

Jim Hartley, Acting Secretary

May 18, 2004

Attendance: Rita Fagundes, Susan Brammer, Lee Dorey, Dave Unterholzner (Coach U), Jim Hartley, Jacqui McAllister, and Jeff Bailey.

The meeting began at 7:10 p.m.

The April 13, 2004 minutes were approved as written. Motion was made by Rita Fagundes and seconded by Coach U to approve the Minutes. Vote. Motion carried.

Secretary’s Report – None given.

Treasurer’s Report – Jeff Bailey reviewed Account summary (thru April 2004). New checks have been received. Accounts Payable include: snack bar supplies, banner, plaque & bronco cards. Jeff would like to reconcile all receipts by the end of June. All receipts need to be given to him ASAP.

Vice President’s Report –Jacqui McAllister needs to know what food can be kept in the snack bar and what food is needed for the awards BBQ. Rita Fagundes will give her a list of what is needed for the awards BBQ. Hot dog roller – should we purchase one? Cooler purchase - one or two?

Cross Country meets will probably be in Folsom because Sierra College is no longer available.

A Distance Carnival/Health Fair was discussed for the fall. Coach U will check into dates.

A master list is needed for parent volunteers. More volunteers are needed for events. Jacqui McAllister stated that a mandatory meeting at the beginning of Cross County & Track season should be required & parents required to volunteer.

President’s Report – Lee Dorey attended the Athletic Booster Club meeting last week and the following

Was discussed: Field maintenance, new PA system, Becky Mann will be the new full-time Athletic Director in the fall, Casa Roble has taken over the Bingo Hall and has some concerns with scheduling during the summer months, Elementary School meet will be this Friday, Athletic Booster Club scholarship winners were announced.

The new banner has been purchased and was shown at the meeting. Total cost was $150.85.

Lee Dorey thanked the officers of the Track and Field & Cross Country Booster Club. New officers need to be elected at the next meeting.

Coach’s Report – Coach U stated that monies need to be put away each year for resurfacing of the track. Purchasing a Finish Lynx (around $10,000) was discussed. He will compile wish list to determine priorities. Plaque dedication will take place at the Awards BBQ. Coaches’ stipends will probably be lost beginning in the fall (3 @ $1,500. each).

The next meeting will be held on June 14, 2004 from 7:00-9:00 p.m. – Coach Fagundes’ Home. Meeting adjourned at 9:10 p.m.

Respectfully submitted,

Susan Brammer

Secretary

April 13, 2004

Attendance: Rita Fagundes, Susan Brammer, Lee Dorey, Dave Unterholzner (Coach U), and Jim Hartley, Jacqui McAllister.

The meeting began at 7:10 p.m.

The March 9, 2004 minutes were approved as written. Motion was made by Jacqui McAllister and seconded by Rita Fagundes to approve the Minutes. Vote. Motion carried.

Secretary’s Report – None given.

Treasurer’s Report – Jeff Bailey was absent. Rita Fagundes reviewed Account Summary (thru March 2004).

Vice President’s Report –Jacqui McAllister stated that $1,776.00 has been spent on snack bar purchases so far. The Siren’s (Women’s Professional Football) game is scheduled for Saturday, April 17^th at Bella Vista. Our Booster Club will run the snack bar. Ten volunteers are needed. A discussion was held about having Jamba Juice at the Bronco Invitational. The profit is .50 per drink purchased. Jim Hartley will look into it further.

President’s Report – Lee Dorey attended the Athletic Booster Club meeting last night and reported several items: The plea for the Field of Dreams project is being renewed. Measure J Bond issue was reviewed. The homecoming game will be October 22^nd against El Camino. They are still looking for a new girl’s basketball coach. BV Booster Club scholarships are being decided.

The Cancer Walk will be held at Bella Vista on May 14, 15 & 16. Snack bar volunteers are needed. The banner has been ordered. A Fleet Feet stadium sign is being considered.

Coach’s Report – Coach U stated that he would like to have a dedication for the Tim Mann plaque at the Bronco Invitational. It will be near the shot put ring. He discussed a fundraising idea for the California Triathlon on May 22^nd. Because of the timing, we are not interested and will decline. The need for two-way radios was discussed.

Rita Fagundes – No report given.

Continuing Business –Fundraising: Jim Hartley discussed advertising for the Bronco Invitational & Meet of Champions programs. Thirty one ads have been collected so far for a total of $1,635.00. We will have a fundraiser at Steve’s Pizza on April 21st & May 13^th. Steve’s Pizza will offer a 15% discount on purchase to be donated to Bella Vista. Jim will make up flyers to hand out.

The next meeting will be held on May 11, 2004 from 7:00-9:00 p.m. – Coach Fagundes’ Home. Meeting adjourned at 8:55 p.m.

Respectfully submitted,

Susan Brammer

Secretary

March 9, 2004

Attendance: Rita Fagundes, Susan Brammer, Jeff Bailey, Lee Dorey, Dave Unterholzner (Coach U), and Jim Hartley.

The meeting began at 7:10 p.m.

The February 10, 2004 minutes were approved as written. Motion was made by Rita Fagundes and seconded by Jim Hartley to approve the Minutes. Vote. Motion carried.

Secretary’s Report – None given.

Treasurer’s Report – Jeff Bailey reviewed the Account Summary (thru February 2004). Discussion held. He stated that additional outstanding monies from the snack bar, Bronco card sales, shoe sales and sweatshirt sales need to be turned in and deposited soon. Motion was made by Jeff Bailey and seconded by Susan Brammer to order checks in an amount not to exceed $30.00. Vote. Motion carried.

Vice President’s Report –Jacqui McAllister was absent. A snack bar coordinator or co-coordinator is needed as a back up for Jacqui. It was also stated that there is missing equipment from the snack bar.

President’s Report – Lee Dorey attended the Athletic Booster Club meeting last night and reported several items: School Accreditation (6 yr) is going on. Bingo made $5,800 last month. Casa Roble is purchasing Bingo Hall and will be making improvements. Elections for Athletic Booster Club will be soon – nominations are now being taken. A committee is being formed to look into snack bar procedures. Measure J Bond was discussed. Coach U stated that a small parent group is being formed (along with the Principal & District) to discuss allocation of the monies from Measure J. The Spring Craft Fair is April 3^rd. We need volunteers to help with parking and snack bar.

Coach’s Report – Rita Fagundes discussed need for sign ups for the following track meets: Cal Invitational, Bronco Invitational and Meet of Champions.

Coach U stated that John Drummond (Olympic medalist) will be at the meet on Saturday to sign autographs. A recognition plaque will be put near the shot put in memory of Tim Mann, hopefully before the Bronco Invitational. A motion was made by Coach U and seconded by Jeff Bailey to purchase a plaque for Tim Mann in an amount not to exceed $500.00. Vote. Motion carried. Another recognition plaque for those who volunteered their time and talents for the new track was also discussed.

Continuing Business –Fundraising: Jim Hartley volunteered to help with business ads for the Bronco Invitational, Meet of Champions and lane sponsors. Coach U will supply the letterhead and Jim will develop a letter to take to businesses. A motion was made by Jim Hartley and seconded by Rita Fagundes to have t-shirts made for parent volunteers and sold at cost. Vote. Motion carried. Jeff Bailey is still researching walkie talkies to use at meets.

The next meeting will be held on April 13, 2003 from 7:00-9:00 p.m. – Coach Fagundes’ Home. Meeting adjourned at 8:55 p.m.

Respectfully submitted,

Susan Brammer

Secretary

February 10, 2004

Attendance: Rita Fagundes, Susan Brammer, Walt Terry, Jeff Bailey, Lee Dorey, Dave Unterholzner (Coach U), Jim Hartley, Susan McKee, Sunny Stately, Justin Farabee, Pete Hathaway.

The meeting began at 7:15 p.m.

The January 13, 2004 minutes were approved as corrected. Add Walt Terry to attendance list. Motion was made by Jim Hartley and seconded by Rita Fagundes to approve the Minutes. Vote. Motion carried.

Secretary’s Report – None given.

Treasurer’s Report – Jeff Bailey stated that on January 17, 2004 the Safe Credit Union bank accounts (checking and savings) were closed and new accounts were opened at Wells Fargo. Account Summary of checking & savings accounts were given and reviewed.

Vice President’s Report –Jacqui McAllister was absent. Lee Dorey stated that sweatshirts have been purchased from Screen-It. 106 hooded red sweatshirts and 20 crew black sweatshirts were purchased. The net price was $17.54 for the hooded sweatshirts and $12.04 for the crew sweatshirts. Motion was made by Justin Farabee and seconded by Susan Brammer to sell sweatshirts in the amount of $25.00 for hooded and $20.00 for crew. Discussion held. Vote. Motion carried. Snack bar coordinators and workers are needed for meets on Feb. 25, March 3, 13, 17, 31, April 21, 24, May 13 and for some Middle School meets. Sign ups will be at Parent Meeting tomorrow night. Volunteers for the Bronco Invitational (April 24) and Meet of Champions (May 1) are also needed. Rita Fagundes will be calling for volunteers.

President’s Report – Lee Dorey attended the Athletic Booster Club meeting last night and reported several items: Becky Mann will be new athletic director. Principal, Marlyn Pino-Jones stated that an Accreditation Team will be coming to Bella Vista in March. BV has also been selected by the district for a Safety Focus Group. A girls Basketball coach and a boys Tennis coach are needed. Booster Club Board Members must be members of the BV Athletic Booster Club. Bingo profits are rapidly declining. Casa Roble is trying to purchase Bingo Hall. We cannot rely on Bingo profits until problems are solved. Lee Dorey showed a banner he would like to purchase (or get donated) for the Track team. Coach U will look into it – he knows someone who we may be able to purchase it from. Motion was made by Rita Fagundes and seconded by Susan McKee that if a banner cannot be donated, we will purchase one in an amount not to succeed $150.00. Discussion held. Vote. Motion carried.

Coach’s Report – Coach U stated that the fence improvement discussed last month will cost $250.00. Motion was made by Rita Fagundes and seconded by Susan McKee to pay for the fence improvement in the amount of $250.00. Vote. Motion carried. Coach U has received many donations of running shoes and would like to sell them to the athletes. He will ask the team and charge them $10.00 each pair. Jim Coulter has arranged a used copy/fax machine to be available at the end of February for our use during the track season. Coach U is still researching Walkie Talkies to be used at events. Clay Taft has helped to make hangers/shelves for the storage bin so that now the golf cart may fit. This may be a short term solution. Rita Fagundes would like to see a recognition for Tim Mann and others who made donations to the track. Coach U will check into the price of plaques from Champion Awards.

Continuing Business –Fundraising: The athletes will be selling Bronco Cards on Feb. 26^th. Ad Sales will be discussed next meeting.

In order for the Booster Club to grow, committee chairs and new members are needed. We need to pay $500.00 to BV Athletics Dept. for use of the snack bar last season. We need to set aside monies each year for resurfacing the track (approx $5,000 a year). BV Parent Meeting is tomorrow night (Feb. 11^th) in the large gym at 6:30 p.m.

The next meeting will be held on March 9, 2004 at 7:00-9:00 p.m. – Coach Fagundes’ Home. Meeting adjourned at 8:40 p.m.

Respectfully submitted,

Susan Brammer

Secretary

Coach’s Report –

Vice President Report: