ARTICLE I - NAME

Section 1. The name of this organization shall be Bella Vista Bronco Track & Field and Cross Country Booster Club. (BV TRACK & CROSS COUNTRY BOOSTERS).

ARTICLE II - OBJECTIVES

Section 1. This shall be a non-profit group without legal status, organized and operated by the membership to induce and stimulate adult and student participation in the activities of the Track and Field Team and Cross Country Team of Bella Vista High School, to aid and assist any other organization with like purpose, to provide personal services, to establish a fund from which the aforesaid activities may be provided with financial support not available through school funds, and to promote a more complete appreciation of student participation in sports competition.

Section 2.   To aid and assist other organizations associated with Bella Vista High School (e.g., Bronco Band Boosters Club, Science Club, Cheer/Drill, along with individual classes and grad nite) with fund raising activities from which a percentage of the funds will be directed to the Bella Vista Bronco Track & Field and Cross Country Booster Club  to support the aforementioned activities.

Section 3.  To carry on activities and business consistent with the foregoing purposes, which are deemed, appropriate by the Board of Directors of the Bella Vista Bronco Track & Field and Cross Country Booster Club. (BV TRACK & CROSS COUNTRY BOOSTERS).

ARTICLE III- POLICIES

Section 1. This organization shall be noncommercial, nonsectarian, nonpartisan, and shall not engage in any activities other than those deemed necessary to accomplish the stated objectives.

ARTICLE IV – MEMBERSHIP AND DUES

Section 1. Membership can be any person who has reached an eighteenth birthday, or who is a graduate of Bella Vista High School.

Section 2. Dues - No dues will be collected whatsoever to be a member of the Bella Vista Bronco Track & Field and Cross Country Booster Club. (BV TRACK & CROSS COUNTRY BOOSTERS).

ARTICLE V - OFFICERS & THEIR DUTIES

Section 1. The elective officers shall consist of President, Vice President, Secretary, and Treasurer, and shall be elected in May and serve for one (1) year beginning the tenth day of June.  All members must be notified in writing of candidates seeking office and the day of election board meetings.  The Bella Vista High School Principal, or his/her representative, and the Athletic Director, or his/her representative, may advise and assist (in an ex-officio capacity). All Board positions including President, Vice President, Secretary and Treasurer of the Bella Vista Bronco Track & Field and Cross Country Booster Club. (BV TRACK & CROSS COUNTRY BOOSTERS) require they be members in good standing of the Bella Vista Athletic Booster Club.  The regular, at large membership of the Bella Vista Bronco Track & Field and Cross Country Booster Club (BV TRACK & CROSS COUNTRY BOOSTERS) are not required to be members of the Bella Vista Athletic Booster Club.

Section 2. Nomination of club officers will take place at the regular membership meeting in April.

Section 3. Election of club officers will take place at the regular membership meeting in May.  In the event a vacancy occurs during the normal term of office, the Board of the Bella Vista Bronco Track & Field and Cross Country Booster Club. (BV TRACK & CROSS COUNTRY BOOSTERS) shall appoint a replacement to fulfill the remaining term of the vacant position.

ARTICLE VI - DUTIES OF OFFICERS

Section 1. The President shall preside at all regular and special meetings of the Bella Vista Bronco Track & Field and Cross Country Booster Club. (BV TRACK & CROSS COUNTRY BOOSTERS), sign orders, and/or any other matter authorized by the members, be a co-signer of bank/credit union checks with the Treasurer, shall prepare or have prepared a financial policy and budget, appoints all committees, calls special meetings as deemed necessary for the benefit of the organization, and performs other duties as may pertain to his/her office.

Section 2. The Vice President shall assist in preserving order, guide and monitor the actions of all appointed committees, and assist Committee Chairmen in the preparation and presentation of Program information to the members, be a co-signer of bank/credit union checks with the Treasurer and performs other duties as may pertain to his/her office, and in the absence of the President, preside at all meetings of the Bella Vista Bronco Track & Field and Cross Country Booster Club. (BV TRACK & CROSS COUNTRY BOOSTERS).

Section 3.  The Secretary shall keep a correct, full and impartial account of proceedings at all meetings, keep the club bylaws current and updated, and shall conduct all correspondence of the Bella Vista Bronco Track & Field and Cross Country Booster Club. (BV TRACK & CROSS COUNTRY BOOSTERS).  He/she shall be responsible for all organization publicity and will delegate as required, and performs other duties as may pertain to his/her office.

Section 4. The Treasurer shall be responsible for all monies received by the organization, and deposit the same in such Bank or Credit Union as the organization may direct in the name of the Bella Vista Bronco Track & Field and Cross Country Booster Club. (BV TRACK & CROSS COUNTRY BOOSTERS) counter-sign all checks with the President or Vice President, shall pay all bills sanctioned by the organization and its members, and prepare and present a financial report clearly showing all of the clubs assets and liabilities at each Membership Meeting.  He/she shall prepare and forward club taxes while adhering to a fiscal year that starts on July 1st and ends on June 30th  and performs other duties as may pertain to his/her office.

Section 5. The Board of Directors shall attend to all matters referred to it by the membership.  It shall suggest remedies for immediate and permanent benefit and shall make a report at each meeting.  It shall keep minutes of all meetings: regular and special.

Section 6. Committee Chairpersons shall make a written report on all committees' activities to the Board of Directors.

Section 7. An annual independent audit of the club's books shall be accomplished by a  person or persons designated by the Board of Directors.

Section 8. All elective officers shall be limited to four (4) consecutive years in any one (1) office with option to renew for one more year.

ARTICLE VII – VOTING

Section 1. Any action of the organization requiring a vote of the membership can be voted and passed by the majority of the regular membership present at the meeting.

Section 2. The President votes only when there is a tie vote.

Section 3. Voting for officers will be by majority of the Regular Members present at a meeting or if deemed necessary by a majority of the Regular Membership by secret ballot.

ARTICLE VIII - MEETINGS

Section 1. Held once a month, as designated by the Board of Directors or by vote of the Regular Membership.

ARTICLE IX - ACTIVITIES WITH SCHOOL ADMINISTRATORS

Section 1. All official contacts with school administrators (Superintendents of Schools, Trustees, Principal, Teachers, Coaches, etc.) shall be made by appointed Committees of the Bella Vista Bronco Track & Field and Cross Country Booster Club. (BV TRACK & CROSS COUNTRY BOOSTERS).  The personnel policies and practices of the Bella Vista High School Athletic Department shall not be the concern of this organization.  The disbursement of funds raised by the Bella Vista Bronco Track & Field and Cross Country Booster Club. (BV TRACK & CROSS COUNTRY BOOSTERS) will be solely determined by the BV TRACK & CROSS COUNTRY BOOSTER CLUB Board of Directors.

ARTICLE X – AMENDMENTS

These BYLAWS can be amended only in the following manner:

Section 1.  Any member may at any regular meeting or Board of Directors meeting, introduce an amendment which will be reviewed by the Board of Directors and brought forward for a vote at the next membership meeting.  The vote must be carried by a two thirds majority of the members present.

Section 2. Except as noted in Article V, removal of an officer can only be made by the same procedure as an amended Bylaw.

ARTICLE XI - POINTS OF ORDER

Section 1. All meetings shall be conducted in accordance with the Roberts Rules of Order.

ARTICLE XII - DONATIONS

Section1. The Bella Vista Bronco Track & Field and Cross Country Booster Club. (BV TRACK & CROSS COUNTRY BOOSTERS) may accept gifts, legacies, donations and/or contributions and in any amount and any form, upon such terms and conditions as may be decided by the Board of Directors.

ARTICLE XIII- DISPOSAL OF FUNDS UPON DISSOLUTION OF BELLA VISTA TRACK & FIELD AND CROSS COUNTRY BOOSTER CLUB. (BV TRACK & CROSS COUNTRY BOOSTERS)

Section 1. In the event no regular meetings of the Bella Vista Bronco Track & Field and Cross Country Booster Club. (BV TRACK & CROSS COUNTRY BOOSTERS) are held over a period of twelve (12) months following the last regular meeting, or upon two-thirds vote of the membership to disband, any unexpended and/or unencumbered funds remaining in the treasury shall be transferred to the Bella Vista High School Student Body Treasury by authorized agents of the BRONCO TRACK BOOSTERS, or upon written request by any three (3) members of the last Board of Directors.

The preceding Bella Vista Bronco Track & Field and Cross Country Booster Club. (BV TRACK & CROSS COUNTRY BOOSTERS) By-Laws were: Voted on and accepted on March 25, 2003.